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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. The accounting term "accrued expenses" represents which of the following?

A) Pre-paid expenses that were paid with petty cash
B) Incurred expenses that have not been posted in the current period
C) Planned expenditures that have not been incurred in the current period
D) Forecasted expenses for which an invoice has not been received in the current period

2. All of the following items are typically addressed in an organization's vendor setup guidelines except:

A) Validating that the person who requested the new vendor is authorized to do so
B) The conventions for the way letters and abbreviations must be entered
C) Verification that the vendor is not already in the system
D) Whether or not the vendor outsources its order fulfillment process

3. What is the current thinking on the practice of maintaining a petty cash fund?

A) It should be maintained by an executive in the treasury department
B) Three separate individuals should sign off on disbursements
C) It's considered a best practice within service organizations and consulting businesses
D) It's practically obsolete and should be eliminated, if possible

4. To protect your organization from employee fraud, which of the following controls should be employed?

A) Hire only temporary employees and rotate them out every six to eight months
B) Require that all potential employees sign an NDA prior to hire
C) Ensure all staff members have accounting degrees from accredited universities
D) Conduct detailed background checks on all new AP employees

5. Addressing data security involves the use of:

A) I and II only (Hardware; Software)
B) I and III only (Hardware; Human resources)
C) I, II, and III (Hardware; Software; Human resources)
D) I only (Hardware)

Solutions: